Tag Archives: corporate event rentals me

Thanks from The Granite State Quest

Dear Ashley, 

Two weeks ago, over 100 riders took to the roads of southern New Hampshire to participate in the 8th annual Granite State Quest – A ride to conquer cancer.  I am pleased to report that it was a wonder and successful day.  You may recall that July 10th was during one of those hot spells, not to be confused with the hot weather of the past few days.  In addition to the heat, there were some pretty good rain storms throughout the day.  Thanks to Exeter Rent – All with its generous donation of 3 tents the riders were able to find shade or get out of the rain when they circled back to Timberland after each of the 3 loops they rode throughout the seacoast.  Without the tents, our post ride barbeque for riders, volunteers, friends and family would not have been as enjoyable, as the rain returned on a few occasions during the celebration. 

Exeter Rent- All has been a wonderful supporter every year and thanks to your in kind donation and that of other local business, we are thankful and proud that 100% of the funds raised by the riders go directly to pediatric cancer research and patient care at The Massachusetts General Hospital.  Our fund raising efforts thus far have totaled $75,137 and we are hopeful to reach $100,000 which will result in an eight year total of over three quarters of a million dollars.

Thanks again and please extend our appreciation to the entire Exeter Rent-All team. 

Bruce Taylor
Co-Founder – The Granite State Quest

Always a groomsman never a groom

Let’s take a look at the most forgotten group at a wedding, the groomsmen. Oh yea the true work horse of any wedding and  dedicated organizers of the pre-wedding festivities. If not for these band of merry men, led by the best man, who would make sure the bachelor party had plenty of food, spirit, and  entertainment. Not to mention making sure the ring and groom made it thru the bail hearing on time to get to the church? But I digress….

So I submit for your approval an article I found on bride.com full of wonderful advice on how the groom can keep these merry men on track and looking sharpe while they perform their thankless duties of being good groomsmen.

Check out the great links in this article they lead to other fine articles from brides.com. Just more Tales from the web see you again on the web. Continue reading

Don’t Feed The Blogger!!!!

The best  part, for me, of being a guest at a wedding? Other than celebrating the big day with the happy couple of course is, the food. I can never seem to get enough. A good caterer can make or break the wedding reception so here are a few great tips offered up by Bride Magazine that are tried and true. There are three important sections to this post along with a valuable work sheet at the end that you can down load and take with you on your quest for the perfect caterer. Oh one last thing… did I mention I am a great wedding guest? Bon Appetite!!!

 

Research first

Book your reception site before hiring a caterer. Keep in mind that many banquet halls have exclusive (or “preferred”) relationships with in-house caterers, which may limit your ability to work with an outside company. Check before you interview outsiders.

Menu matters

Plan to set up your menu at least six months in advance. If you’re marrying during peak wedding season (June-October) you may have to order it even sooner, especially if you want a big-name caterer.

Seek out referrals

Ask friends and family for recommendations, and talk to brides in your area. Once you find a caterer you like, speak to satisfied brides and ask for references before you sign a contract.

Set priorities

If having a large number of people at your reception is important to you, scale back on the refreshments. On the other hand, if gourmet food is a priority, then keep your guest list to a manageable size or restrict your bar offerings to wine and beer.

Buffet or banquet

Do you want a five-course dinner menu with individual wine pairings? Or is a barbeque buffet more in keeping with your wedding theme? Consider your personal style to determine what will work best for you.

Special requests

Are there dietary needs (vegetarian, kosher) to consider? Make sure your caterer has experience preparing these types of dishes.

Set the scene

Bring in photos of your dress, reception site, and flowers—anything that will give your prospective caterer a better sense of the type of reception you have in mind.

Tasting time

If the caterer is offering a complimentary sampling, be sure to clear the number of people you can bring beforehand.

How to save money

Daytime affair

Opt for a wedding brunch or luncheon reception instead of dinner, which is typically much more expensive.

Cocktail hour

Skip the full meal and celebrate with tasty refreshments instead—an option that works best for a celebration after a 2 p.m. ceremony (not dinnertime). Or host an afternoon tea or a late afternoon/early-evening cocktail reception.

Course cutting

If you have your heart set on a seated meal, cut back the number of courses from five to three.

Smaller selection

Ask guests to select their meal preferences on the RSVP cards so caterers can plan ahead, or choose a pasta or protein dish that you think has the broadest appeal.

Top quality

Keep the menu simple and focus on quality ingredients. Ask your caterer to use in-season produce from local farms.

Kid friendly

Order an inexpensive kids’ menu for the children’s table at your reception. Chances are they’d much rather have a cheeseburger and fries than foie gras, anyway.

BYOB

See if your caterer will let you bring your own liquor. (Be sure to ask about corkage fees.)

The basics

Limit your bar offerings to wine and beer. Liquor (especially premium bands) can add a wallop to your bar tab.

Size matters

Keep your guest list to a manageable number.

What to include in your contract

  • The date, time, length and location (include specific room or hall) of the reception.
  • The date by which you need to supply the caterer with a final headcount.
  • Type of food service (buffet, cocktail reception, seated meal).
  • Your approved menu and courses.
  • Alcohol arrangements: Does your caterer have a liquor license? Can you supply your own wine? Will there be a corkage fee? What brands and vintages will they be serving? Can you return unopened bottles? Will there be an open bar? (If so, specify the hours.)
  • Server specifics, including staff-to-guest ratio and dress code.
  • The cost of renting equipment, silverware, glassware and linens.
  • Arrangements for feeding other wedding vendors (photographer, band, planner).
  • The name of the banquet manager who will be overseeing the reception.
  • Price quotes for food and maximums on unforeseen menu expenditures; cancellation and overtime fees; deposit and refund policies; payment schedule; extra fees including gratuities and sales tax; and the total estimated cost.

What to Ask…

Choosing the right vendor comes down to asking the right questions.

Click for a printable worksheet to take to your appointments.

So you think your job’s tough?

So you think your job’s tough?

New Hampshire offers some very unique challenges in the tent rental business. Challenges with wind at the seacoast, granite everywhere in the ground and now floods from Nashua to Manchester and all around the Concord area… work can be a challenge! I read this article that appears in the latest issue of intent magazine about a tent rental company in western Canada and was comforted by the fact that things are the same no matter where you go.  The article outlines some of the same challenges and solutions Exeter Events and Tents faces every day and addresses the daily obstacles we all face, from overcoming not only work challenges but the struggles with the current economy and some of the unique solutions we found in common.

Alberta & British Columbia are beautiful and challenging locations to be in the tent rental business

InTents | April 2010

. Photo courtesy of All Occasions Party Rentals Inc.

Surrounded by mountains, lakes, ski resorts and wineries, the Okanagan Valley of British Columbia, Canada, is a beautiful—and challenging—location to be in the tent rental business.

“I am sure our plight is no worse than many others, but we do live in a valley on a lake with rocky and sandy shores and mountaintop houses where the soil is bulletproof,” says Dwayne Ranson of All Occasions Party Rentals Inc. of Kelowna. “Not to mention a very high USPSF (my technical term for underground sprinklers per square foot!) as our climate is very arid.”

In Alberta, tent renters contend with a short season due to extreme winters. “Rentals usually start in April and end in October,” says Averill Torrieri, marketing manager for Special Event Rentals of Edmonton. “Rates are typically a bit higher here than warmer climates due to the fact that our rental season is only six to seven months long.”/p>>
Ranson says that his company uses only frame and clearspan tents, engineered and on adjustable legs to deal with irregular ground.

“Tents that can’t stand up in the wind are of no value to us,” Ranson says. “We would prefer to have tents that go up and come down quickly but have chosen to go with tents that are more structurally sound for the added measure of safety and peace of mind they provide.”

Both Ranson and Torrieri note that one positive to the downturned economy is a favorable labor supply.

“Being an oil-producing province, our labor supply can be very volatile;

when oil prices are up, quality labor is hard to find,” says Torrieri. “That said, with the recession affecting all of us  more people are looking for work and, as a result, we have been able to reduce the overinflated wages we were forced to pay when oil was high.”

The challenging economy has motivated Special Event Rentals to discern where inefficiencies lie and employ new systems to address them. The company installed a Teeco tent washer in January, which will reduce cleaning labor costs by 50 percent, Torrieri says.

All Occasions Party Rentals also is approaching the recession as an opportunity.

“Now is the time to bargain hard for future space, invest in not-so-used equipment at a fraction of the new cost, train your people and entrench yourselves with your customers and suppliers,” Ranson says. “When the good times come back, we are striving to be in a better position to build our brand and expand our client base.”

The Short & Sweet Ceremony

Wedding NHMaybe it’s because I work in the outdoor event industry, but I hear over & over again, “We’re having a really short, simply ceremony”.  Often, the vision is of family & friends gathered on a picturesque piece of lawn somewhere within 100 yards of the tented reception.  Planner (maybe downer) that I am, I always ask, “and what’s your plan, just in case, it rains?”  This prompts all sorts of varied responses.  My favorite is “oh, we’re just going to move into the reception tent”.  This is easy for us, as a company, and least expensive for the customer.  My not-so-favorite is, “its not gonna rain”.  Sounds funny, right?  You might be surprised how often we hear it.

Like it not, we live in the one of the most volatile weather regions on the planet.  It’s what gives us our stunning fall foliage, our ski mountains, our white sand beaches, and the joy inspiring view of the first crocus bud.  It’s also what makes it absolutely likely that it will rain, at least once even if only for 20 minutes, on every single day of the year.

It’s also what motivated us to create the Weather Dependent Tent Rental.  This option is increasingly popular.  Wouldn’t you like to have weather insurance for your wedding?  This is the best we can do, being that we don’t have any influence with the weather gods.  You can now plan for the worst, while still expecting the best.  You order a tent to cover your ceremony site, as if you knew it was definitely going to rain.  We give you until 9am on the day before we install the tent to cancel if you won’t need it.  If the tent is cancelled, you get a 50% refund + full refund of non-rental charges like delivery & damage waiver.  Now, if you could only get your honeymoon resort to do the same thing, wouldn’t that be cool?

Exeter Events and Tents donates two 30×45 Tents to the Daniel Webster Council for the Boy Scouts

I was a boy scout as a young man in the state of Rhode Island. I have never forgotten how important being a scout was to my community and own personal development. Memories of scouting events never fail to make me smile. I can identify as I conduct my actions in life today is in some ways reflective of what I learned as a boy scout. The Boy Scouts of America are one of those associations that that help to build character, and good life habits at a young age. So I am always happy when I can contribute and give something back to the organization and support my community at the same time. Continue reading

Tales From the Web | Green Sustainability is a commitment

In the coming months I will be guest blogging on subjects that I find of interest from the web. These articles will cover all aspects of the corporate, wedding and outdoor event business. I will try to post timely, relevant and most importantly, interesting topics. My first is a story that was written by Joanna Baymiller appearing in intentsmag.com back in December. Joanna is a fine writer and is a tents magazine go to source for industry information. Continue reading

American Rental Trade Show

Spring is in the air and that means tradeshow season. Here at Exeter Events and Tents we are always seeking new ways to bring the best products and customer service to our clients. Last week I attended my 25th buying show at the American Rental Association.  The show floor was alive with tent companies purchasing the latest in special events equipment.   The consensus was this is going to be a very busy bridal year.  Weddings are booking very early and dates are filling up!

I spent a lot of time looking at all the new silverware and glassware pattern .  The glassware by Riedel was stunning.  It is lighter and more elegant than conventional rental glassware and is a well known brand in the wine industry.  Many of you folks who cruise have probably already been introduced to it in the wine tasting events held on the major cruise lines. Stay tuned I hope to purchase it for this summer season!

Here is a summary of other exciting new items at the show: Continue reading

Improving on the Sperry Model

Sail cloth wedding tent rentals ma, nh, meI remember back in 2008 while picking up some furniture from an event at Perennial Gardens where I supplied the event’s tables, chairs, dance floor and china. While I was there I noticed that the tent was made of a new material I had not seen before called sailcloth. At that time corporate and wedding tents of larger sizes were manufactured from various types of vinyl materials. I inquired as to who the manufacture was and found out that a small company by the name of Sperry Tent out of Marian Ma had made this particular tent.  Apparently Sperry only did tents but not tables or chairs.  I guess they also don’t do linen or china being the caterer had put brought me under that tent that day.

Being first is not always being the best

I remember the Sperry Tent had a nice light flowing feel to it and not opaque like the other tents available at the time. I thought why not create a new and improved version of the Sperry Tent? I now understood one of the reasons why sails were lowered in a storm. This tent needed to be more water proof and durable while at the same time not lose any of its elegance and beauty. Continue reading