The following article is spot on and can make all the difference in the world in getting what you need without experiencing unnecessary pain, disappointment and unexpected expense at can ruin that perfect day. Exeter Events and Tents works closely with our clients, assigning qualified planners who truly work for you. Why? A good amount of our new business is with old clients and their referrals. That’s just the way we like it! We appreciate the trust they have in our abilities and never take it lightly. We are always ready to help and waiting for your call but before you do feel free to check out what our clients have to say about our award winning service. As always, enjoy the article.
Two weeks ago, over 100 riders took to the roads of southern New Hampshire to participate in the 8th annual Granite State Quest – A ride to conquer cancer. I am pleased to report that it was a wonder and successful day. You may recall that July 10th was during one of those hot spells, not to be confused with the hot weather of the past few days. In addition to the heat, there were some pretty good rain storms throughout the day. Thanks to Exeter Rent – All with its generous donation of 3 tents the riders were able to find shade or get out of the rain when they circled back to Timberland after each of the 3 loops they rode throughout the seacoast. Without the tents, our post ride barbeque for riders, volunteers, friends and family would not have been as enjoyable, as the rain returned on a few occasions during the celebration.
Exeter Rent- All has been a wonderful supporter every year and thanks to your in kind donation and that of other local business, we are thankful and proud that 100% of the funds raised by the riders go directly to pediatric cancer research and patient care at The Massachusetts General Hospital. Our fund raising efforts thus far have totaled $75,137 and we are hopeful to reach $100,000 which will result in an eight year total of over three quarters of a million dollars.
Thanks again and please extend our appreciation to the entire Exeter Rent-All team.
Co-Founder – The Granite State Quest
In May 2010, I made the largest career change since I started Exeter Rent-All in 1986. I have always been on the marketing side of our company. “Sell, create, close the deal, and create a new product or new market”
I loved what I was doing, I love to sell!
I was CEO of the company and spent 90% of my time selling and a minimal amount of time on operations. Selling to me was where the action is.
Well heaven became hell. We were hitting the wall and I had to make a change in my career. We were heading down a negative production spiral to failure. Our production department was not developing in an acceptable fashion. We were servicing a more discriminating buyer. We were turning more transactions. We were running into cost overruns, slow turnaround times and bloated labor costs. Our product was not being maintained, cleaned, stored or shipped the way I wanted.
What is crazy is that new sales still were growing even in a recession.
I knew for years what I should do but either did not have the guts or I wanted to do what I liked best rather than what the business needed most.
I did the about face in my career on May 4 2010. I did not plan to do it that day but was forced to. An emergency forced my hand. I took my computer, moved two miles down the street to my warehouse facility. My daughter Ashley took over running the Party Sales department and all other operations at the main office.
It is now three month since the move. The transition has not been seamless. Sparing detail I have bullet pointed the early results
- Most Warehouse personnel welcomed the change
- The situation was worse than I thought
- There was a production surprise every corner and every day
- We were six months behind in prep for the season
- It’s a lot of work to instill core values of quality, process, procedure and personal responsibility for your action
- It won’t happen overnight
- The owner(me) can make faster, crisper decisions than a salaried manager
The real reason I did not do this earlier is I did not want to get out of my comfort zone. A lack of guts on my part?
The major regret I have is that I didn’t do it sooner.
Living on the New Hampshire, Maine and Massachusetts seacoasts offer many brides the opportunity to have their wedding on one of the beautiful beaches of New England’s seashore. Exeter Events and Tents is the leading authority when it comes to outfitting your perfect beach or seashore park wedding. We offer you the ability to contract with one supplier for all your event needs. Tents, tables, chairs, flooring, along with many choices of lighting, table settings and fabric selections allows you to coordinate exactly what you want and save money at the same time. We can also assist with finding that special seacoast location from Down East Maine through New Hampshire or along Massachusetts’s North shore, our over twenty years of working knowledge with the best venues in this area guaranty the perfect setting for your special day. Give us a call today to discuss the possibilities. We hope the following article inspires you to choose an outdoor wedding event and leave a comment or question, we would be happy to reply. Continue reading
The best part, for me, of being a guest at a wedding? Other than celebrating the big day with the happy couple of course is, the food. I can never seem to get enough. A good caterer can make or break the wedding reception so here are a few great tips offered up by Bride Magazine that are tried and true. There are three important sections to this post along with a valuable work sheet at the end that you can down load and take with you on your quest for the perfect caterer. Oh one last thing… did I mention I am a great wedding guest? Bon Appetite!!!
Book your reception site before hiring a caterer. Keep in mind that many banquet halls have exclusive (or “preferred”) relationships with in-house caterers, which may limit your ability to work with an outside company. Check before you interview outsiders.
Plan to set up your menu at least six months in advance. If you’re marrying during peak wedding season (June-October) you may have to order it even sooner, especially if you want a big-name caterer.
Seek out referrals
Ask friends and family for recommendations, and talk to brides in your area. Once you find a caterer you like, speak to satisfied brides and ask for references before you sign a contract.
If having a large number of people at your reception is important to you, scale back on the refreshments. On the other hand, if gourmet food is a priority, then keep your guest list to a manageable size or restrict your bar offerings to wine and beer.
Buffet or banquet
Do you want a five-course dinner menu with individual wine pairings? Or is a barbeque buffet more in keeping with your wedding theme? Consider your personal style to determine what will work best for you.
Are there dietary needs (vegetarian, kosher) to consider? Make sure your caterer has experience preparing these types of dishes.
Set the scene
Bring in photos of your dress, reception site, and flowers—anything that will give your prospective caterer a better sense of the type of reception you have in mind.
If the caterer is offering a complimentary sampling, be sure to clear the number of people you can bring beforehand.
How to save money
Opt for a wedding brunch or luncheon reception instead of dinner, which is typically much more expensive.
Skip the full meal and celebrate with tasty refreshments instead—an option that works best for a celebration after a 2 p.m. ceremony (not dinnertime). Or host an afternoon tea or a late afternoon/early-evening cocktail reception.
If you have your heart set on a seated meal, cut back the number of courses from five to three.
Ask guests to select their meal preferences on the RSVP cards so caterers can plan ahead, or choose a pasta or protein dish that you think has the broadest appeal.
Keep the menu simple and focus on quality ingredients. Ask your caterer to use in-season produce from local farms.
Order an inexpensive kids’ menu for the children’s table at your reception. Chances are they’d much rather have a cheeseburger and fries than foie gras, anyway.
See if your caterer will let you bring your own liquor. (Be sure to ask about corkage fees.)
Limit your bar offerings to wine and beer. Liquor (especially premium bands) can add a wallop to your bar tab.
Keep your guest list to a manageable number.
What to include in your contract
- The date, time, length and location (include specific room or hall) of the reception.
- The date by which you need to supply the caterer with a final headcount.
- Type of food service (buffet, cocktail reception, seated meal).
- Your approved menu and courses.
- Alcohol arrangements: Does your caterer have a liquor license? Can you supply your own wine? Will there be a corkage fee? What brands and vintages will they be serving? Can you return unopened bottles? Will there be an open bar? (If so, specify the hours.)
- Server specifics, including staff-to-guest ratio and dress code.
- The cost of renting equipment, silverware, glassware and linens.
- Arrangements for feeding other wedding vendors (photographer, band, planner).
- The name of the banquet manager who will be overseeing the reception.
- Price quotes for food and maximums on unforeseen menu expenditures; cancellation and overtime fees; deposit and refund policies; payment schedule; extra fees including gratuities and sales tax; and the total estimated cost.
What to Ask…
Choosing the right vendor comes down to asking the right questions.
So you think your job’s tough?
New Hampshire offers some very unique challenges in the tent rental business. Challenges with wind at the seacoast, granite everywhere in the ground and now floods from Nashua to Manchester and all around the Concord area… work can be a challenge! I read this article that appears in the latest issue of intent magazine about a tent rental company in western Canada and was comforted by the fact that things are the same no matter where you go. The article outlines some of the same challenges and solutions Exeter Events and Tents faces every day and addresses the daily obstacles we all face, from overcoming not only work challenges but the struggles with the current economy and some of the unique solutions we found in common.
Alberta & British Columbia are beautiful and challenging locations to be in the tent rental business
|InTents | April 2010
. Photo courtesy of All Occasions Party Rentals Inc.
Surrounded by mountains, lakes, ski resorts and wineries, the Okanagan Valley of British Columbia, Canada, is a beautiful—and challenging—location to be in the tent rental business.
“I am sure our plight is no worse than many others, but we do live in a valley on a lake with rocky and sandy shores and mountaintop houses where the soil is bulletproof,” says Dwayne Ranson of All Occasions Party Rentals Inc. of Kelowna. “Not to mention a very high USPSF (my technical term for underground sprinklers per square foot!) as our climate is very arid.”
In Alberta, tent renters contend with a short season due to extreme winters. “Rentals usually start in April and end in October,” says Averill Torrieri, marketing manager for Special Event Rentals of Edmonton. “Rates are typically a bit higher here than warmer climates due to the fact that our rental season is only six to seven months long.”/p>>
Ranson says that his company uses only frame and clearspan tents, engineered and on adjustable legs to deal with irregular ground.
“Tents that can’t stand up in the wind are of no value to us,” Ranson says. “We would prefer to have tents that go up and come down quickly but have chosen to go with tents that are more structurally sound for the added measure of safety and peace of mind they provide.”
Both Ranson and Torrieri note that one positive to the downturned economy is a favorable labor supply.
“Being an oil-producing province, our labor supply can be very volatile;
when oil prices are up, quality labor is hard to find,” says Torrieri. “That said, with the recession affecting all of us more people are looking for work and, as a result, we have been able to reduce the overinflated wages we were forced to pay when oil was high.”
The challenging economy has motivated Special Event Rentals to discern where inefficiencies lie and employ new systems to address them. The company installed a Teeco tent washer in January, which will reduce cleaning labor costs by 50 percent, Torrieri says.
All Occasions Party Rentals also is approaching the recession as an opportunity.
“Now is the time to bargain hard for future space, invest in not-so-used equipment at a fraction of the new cost, train your people and entrench yourselves with your customers and suppliers,” Ranson says. “When the good times come back, we are striving to be in a better position to build our brand and expand our client base.”
By: Cedar Rain Gordon
So, most, if not all, weddings have some sort of budget. If you have absolutely no budget, whatsoever, you could quickly be throwing 6 figures at the one day. If you don’t make a Hollywood paycheck, but still want to have a wedding, it’s best to give yourself some sort of limit, so that you might still be able to own a house in your lifetime.
Couples planning a traditional wedding in the New Hampshire seacoast region are spending an average of $20,000-$40,000. The question then, is how to get the most bang for your limited buck. The answer is to prioritize. Make a list of all the things that are important to you. For instance, a stunning view, a huge dance floor, elaborate & custom lighting design, a couture wedding gown, an open bar, haute cuisine menu, china & crystal rather than paper & plastic. Make the list huge and dreamy and, maybe even, completely fantastical. Then, start doing some pricing research. Assign realistic dollar amounts to each item. Add them up. How far over budget are you? Maybe not all. Maybe you’re considering knocking over a bank. Maybe you’re so discouraged you’re thinking of calling the whole thing off.
This is the time to sit down with your fiancé, and anyone else in your family who’s helping with the planning or paying, for a nice long chat. Things can get challenging here; how often does your family agree on anything? Let everyone say their piece, uninterrupted. Let me repeat that: uninterrupted. Once everyone has gotten the chance to say what’s important to them, it’s time to do a second budget crunch. In a perfect world, each person could have the one or two most important items on their dream list. In a real world, we’ll have to make some tough decisions. The thing to keep in mind is that the day is about the joining of two people and two families. Allow this budgeting process to open the doors of communication that will keep you all happy & functionin in sickness & in health, for richer & for poorer, til death do us part.
By Sarah Bissell
Lately many of our brides have been talking about having potluck wedding receptions instead of hiring expensive caterers. They send out invitations with a request that guests bring their favorite dish to share at the reception. What a great way to cut costs and ask your guests to participate in creating a lifetime of memories.
Ask everyone to bring a copy of their recipe. Instead of a guest book have a cookbook!
The cost of a cake, catered food and beverages can add up to thousands of dollars quickly. Many venues such as parks, public gardens and private homes allow you to bring in your own food. Continue reading
In the coming months I will be guest blogging on subjects that I find of interest from the web. These articles will cover all aspects of the corporate, wedding and outdoor event business. I will try to post timely, relevant and most importantly, interesting topics. My first is a story that was written by Joanna Baymiller appearing in intentsmag.com back in December. Joanna is a fine writer and is a tents magazine go to source for industry information. Continue reading
I remember back in 2008 while picking up some furniture from an event at Perennial Gardens where I supplied the event’s tables, chairs, dance floor and china. While I was there I noticed that the tent was made of a new material I had not seen before called sailcloth. At that time corporate and wedding tents of larger sizes were manufactured from various types of vinyl materials. I inquired as to who the manufacture was and found out that a small company by the name of Sperry Tent out of Marian Ma had made this particular tent. Apparently Sperry only did tents but not tables or chairs. I guess they also don’t do linen or china being the caterer had put brought me under that tent that day.
Being first is not always being the best
I remember the Sperry Tent had a nice light flowing feel to it and not opaque like the other tents available at the time. I thought why not create a new and improved version of the Sperry Tent? I now understood one of the reasons why sails were lowered in a storm. This tent needed to be more water proof and durable while at the same time not lose any of its elegance and beauty. Continue reading