Tag Archives: Party Rentals MA

4 Steps to Finding the Perfect Engagement Ring

There are a few big purchases in life that you really don’t want to mess up — a first house, a health care plan, a new car, and especially, the engagement ring for your loved one.

According to The Knot, a popular wedding inspiration magazine and planning website, the decision is so important it takes consumers more than three months to find the perfect ring, and the average cost is $5,000.

If you’re starting to sweat under the pressure, here’s a step-by-step guide to make your decision easier: Continue reading

7 Questions to Ask Before Hiring Your Wedding Photographer

full_0412_f1_8(NewsUSA) – Sponsored News – Some moments are simply too important to trust to a camera phone.

Your wedding will be one of the most memorable times of your life, and no one can capture it better than a professional photographer. So how do you find the right one? As you interview photographers, ask them these questions to help you determine if he or she is the right photographer for you.

  1. Do you have a portfolio I can review?

Reviewing sample work allows you to see the photographer’s style. Is it more formal or candid? Look for images you can see yourself in. Think of three words that describe you and share those with your photographer. Continue reading

The Outdoor Wedding Planning Guide

z219208_10151185667203216_1229685222_oBy Anja Winikka

 

There’s something special about an outdoor wedding: the unparalleled beauty of a rocky ocean shore, a romantic botanical garden, the warm familiarity of your own backyard. But as gorgeous as these sites are, there’s also a significant amount of legwork and orchestration that goes into planning an alfresco celebration. From the lighting to the loo, here’s how to pull off a flawless tented reception.

Set up camp

Tents can be pitched just about anywhere. Stake one in your favorite park or even outside a gorgeous mansion. Continue reading

How Do You Rent A Wedding Tent? Prices, Sizes, and Types of Tents

You can’t pick your weather, but you can prepare for it

by Meg Hotchkiss, LVR Events

I‘m going to let you in on a little secret that I learned early on in my career as an event planner—you can control a great number of things, but the weather will never be one of them. I know, I know. This isn’t want you want to hear. No one wants to rent a wedding tent. They can be expensive, and daunting to think about, and the sky is just so lovely this time of year. But if you have to rent a wedding tent (and don’t kid yourself: outdoor venue, no back up plan, high chance of rain? You may have to), then you’re going to want to make sure you price that in your “affordable and easy” outdoor venue cost early on, and then keep reading. Because there is actually (surprisingly) kind of a lot you need to know:

 

WHEN TO RENT A WEDDING TENT

It’s important to factor in whether you will need to rent a wedding tent early on in the planning process. When you’re looking at venues, you’ll want to factor the pricing of the tent into any venue that doesn’t have indoor options. Essentially, if you’re considering outdoor venues and there is more than a remote chance of inclement weather on your wedding date (I think pretty much the entire Eastern Seaboard?), renting a tent should be lumped into the “book your venue” task on your to-do list. Tents can sometimes be expensive (depending on a number of factors we’ll talk about below), so you’ll want to factor it into the budget before you fall in love with your dream venue.

Okay, so now what?

FIGURE OUT ROUGHLY WHAT SIZE WEDDING TENT YOU’LL NEED

If you’re early in your planning process, you may not have exact numbers yet, and you may not have determined what style of party you plan on hosting (sit-down, buffet, cocktail, punch and pie, etc.). However, you’ll want a rough estimate at this point to get a price quote. This spreadsheet will give you a basic rundown of how much square footage is needed for various types of events.

 

DOWNLOAD THE APW TENT SIZE GUIDELINE SPREADSHEET

As a general rule, you’ll want to choose the squarest tent your site will allow. A squarer tent will have a taller ceiling, which in addition to looking better will also keep the tent cooler. Also, it’s much easier to make sure that all of your guests feel included when you’re seated in a squarer shaped tent.

Hooray. Step one is done!

DETERMINE WHAT TYPE OF TENT YOU WANT.

There are several styles of tents available for rent—but the most popular are frame tents and pole tents. There are three main considerations to take into account when it comes to which type of tent you rent—space logistics, aesthetics, and (of course) budget.

Pole Tent Pros and Cons

  • PRO:Pole tents tend to be the more aesthetically pleasing option; they’re the ones with the swooping roof
  • PRO:Pole tents are less expensive
  • CON: Pole tents will have center poles/obstructions
  • PRO:No frame to cover up—does not need liner
  • PRO:Pole tents require shorter setup time
  • CON:Must be staked into the ground
  • CON:A pole tent requires clearance on all sides for stakes and anchor ropes (on average five to eight feet on each side)

Frame Tent Pros and Cons

  • PRO:Can be erected on any surface (such as asphalt, rooftops, etc.)
  • PRO: Can be attached together—you have more options when it comes to shape/configuration and you could have multiple spaces connected, such as a walkway from ceremony to party
  • PRO:Does not have any center poles or obstructions
  • CON:Almost always pricier than pole tents
  • CON:Frame is visible from the inside—many people don’t like the look of the frame, and the solution is an expensive liner to cover it up
  • CON: Requires longer setup time
  • PRO(ISH):Can be left up for a long time (you know, in case you want to live at your wedding for awhile)

 

THINK ABOUT WEDDING TENT EXTRAS…

If you have a pretty good idea of the size and type of tent that you want, before getting a price quote it’s important to think about all of the extras that you might need or want. These extras can cause your price quote to vary greatly.

Clear top tents are a very popular alternative to white tents and generally don’t cost much more. However, keep in mind that if any portion of your event is taking place during the daytime, the sun can turn your clear top tent into a giant, sweaty greenhouse.

  • Liner—All that gathered, silky looking fabric that you see inside tents in the movies or magazines… it’s a liner. It’s expensive and not at all necessary, especially if you opt for a pole tent. If you really have to have a liner, be forewarned, they can cost up to three times the cost of the tent! And if you want a colored liner, well, you’ll be paying even more. (Hint, you can do the same with lighting for a lot less.)
  • Walls—The main types of walls are solid, clear, cathedral (with windows), and fabric. Whether you need walls depends on the average temperature. If you’re getting married in a warmer climate, skip the walls. If it’s a cooler climate, walls are probably a good idea. If downpours are common, walls will help keep everything dry. (Fabric walls will not help you in cold or rain—they are really just for looks.)
  • Flooring—The options when it comes to flooring are plain old ground with or without a dance floor, or a full floor under the tent. Obviously the ground is the least expensive option, but there are a few drawbacks. If there’s rain in the days leading up to your wedding, the ground can get soggy. Also, plain ground can be difficult for guests to walk/dance on in heels (which is why it’s super important to inform your guests that they would be best served by outdoor-appropriate footwear). If you’re putting the tent on land that’s sloped or otherwise uneven, you may want to consider flooring in order to level things out. Flooring can run anywhere from $1-4 per square foot, which doesn’t sound like much until you do the math! If you can’t afford full flooring, consider just adding a dance floor (which will be far, far less expensive).
  • Lighting—If your wedding is at night, unless you want to give your guests the sensory experience of dining and dancing in the dark, you’ll need some lighting inside the tent. There are tons of lighting options available—everything from bistro lights strung across the ceiling to lanterns to twinkle lights to can lights mounted on the ceiling or theatrical style stage lights with gels. You can also get lighting placed on a dimmer to allow for more mood lighting during dancing. Sometimes couples choose to DIY their lighting—just be advised that the tent company won’t hang them up for you and will require you to remove them before the tent is scheduled to be broken down. Another important thing to consider when you’re mulling over your lighting options is power—if your site does not provide power, you’ll need to rent a generator.
  • Heating and cooling—If the weather is going to be warm, you’ll want to invest in some cooling equipment. Fans tend to be the best option, as tents are notoriously expensive to air condition. Since tents are neither sealed nor insulated, they require a huge amount of power to keep cool with AC—like industrial generator huge. Fans work great to circulate the air and large ones are generally economical to rent. If you’re getting married at a cooler time of year, you can rent a tent furnace with a thermostat to warm up the tent. I’ve had couples inquire about renting patio heaters to place inside the tent, but that makes me super nervous as they can be fire hazards, plus they take up space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over.

 

GET QUOTES!

Now that you have a pretty decent idea of what you’re looking for, you can reach out to rental companies for quotes, but where do you find them? Ask around—your caterer and venue should be able to provide you with some reputable options. Otherwise, a google search for “event rentals + your location” should yield a ton of results—just check out online reviews for an idea of who provides quality service.

When you reach out to companies for quotes, you’ll want to make sure the following items are covered in the proposal:

  • Delivery Fees
  • Labor/Setup of the tent PLUS the accessories
  • Fire/Zoning permits (if required)
  • Breakdown

Also, make sure that you’re okay with the change/cancellation policy. There are so many variables that can change between booking and the wedding, you’ll want the option to change the size of the tent or possibly cancel it if the weather looks like it’s going to be totally amazing. Make sure that those points are covered in writing before handing over any money!

When getting a quote ask how long the setup time will take. On average a 40 x 80 foot pole tent takes approximately four and a half hours to set up. If it’s a possibility at your venue, you may want to have the tent onsite and ready to go a few days prior to the wedding—this way you’ll have time to decorate and play around with the floor plan.

Find out if the company will come out to survey the land prior to the event. Some companies charge a nominal fee to do so (which is usually counted towards your rental fee if you sign a contract), but you might find the peace of mind worth it!

Make sure that the vendor knows the tent is for a wedding (and that you’re expecting wedding quality as opposed to a county fair tent—unless that’s your thing).

And finally, if possible, rent from a company that does more than just tent rentals. Many rental companies are full service offering everything from the tent to the glassware. If you rent the majority of your items from one place there will be one delivery charge, one vendor to wrangle, and from a timing perspective, everything will arrive all at once. Here are a few actual quotes my

 

SAMPLE WEDDING TENTs

These are sample give us a call to price your actull wedding tent needs.

100 People, Buffet Dinner and Dance, Southeastern Pennsylvania: Pole Tent 40′ x 60′ Century Pole Tent

  • 15′ x 16′ Oak Parquet Dance Floor $420.00

175 People, Buffet Dinner and Dance, Upstate New York: Pole Tent 

  • 60′ x 70′ Century Pole Tent
  • 20′ x 20′ Century Pole Tent (caterer with three sides)
  • Perimeter Lighting
  • Lighting (caterer)
  • Window Side Wall
  • 20′ x 20′ Dance Floor

145 People, Buffet Dinner and Dance, Upstate New York: Pole Tent 

  • 60′ x 70′ Century Pole Tent
  • 20′ x 20′ Century Pole Tent (caterer with three sides)
  • Perimeter Lighting
  • Lighting (caterer)
  • Window Side Wall
  • 16′ x 20′ Dance Floor

75 People, Ceremony and Partial Cocktails, New York City Rooftop: Frame Tent 

  • 20′ x 40′ Frame White Tent Top
  • Tent Lighting Side Pole Mount Par 38
  • 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′)
  • Dimmer Kit
  • Safety Kit (2 Fire/2 Exit)
  • 12 Sand Bags for Side Walls
  • 4 Tent Weights Stacks
  • Rooftop Installation

70 People, Welcome Dinner Buffet (no dance floor), Upstate New York: Pole tent 

  • 30′ x 30′ Century Tent
  • Event Deck Flooring 

100 People Ceremony and Cocktails, Upstate New York: Round Pole Tent

  • 46′ Round Sperry Tent
  • Sperry Side Wall, Clear
  • Perimeter String Lights, 46′ Round
  • 2 Single Dimmer Switches
  • 2 Pole Lights $160.00

100 People Ceremony and Cocktails, Upstate New York: Pole Tent 

  • 30′ x 60′ Pole Tent
  • Perimeter Lighting
  • Side Walls

 

REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!

Keep in mind if you get a quote that seems “too good to be true” compared to the other quotes that you receive, odds are it is. Most rental companies will come in around the same price. Your decision should really boil down to who has the most aesthetically pleasing choices, and who was the easiest to deal with (because that will seriously come in handy later).

The New Rules of Wedding Etiquette

Shap2In the world of wedding hashtags, up-to-the-minute status updates and tweets, we bring you the most common social-media-related wedding faux pas—and discuss what to do instead. (You’re welcome.)

By Simone Hill

 

If You’re Planning Your Wedding

Call your parents before pressing “post” or “tweet” to announce your engagement.
Your close friends and family will want to hear it straight from you first.
A Facebook status or tweet might be the most efficient way to get the news out, but it’s not the most personal. You know which friends and family members would appreciate to hear the news directly from you. Plus, it’s likely that older family members (like your grandparents) don’t have Facebook or Snapchat accounts and could miss the message altogether. Continue reading

Winter Wedding Cakes 5 ways to give your wedding cake some winter shimmer.

 

1887GannonBy Anja Winikka

Wedding Cake Flavor

For your winter wedding, pick a cake that tastes like winter. What does winter taste like, exactly? Think rich flavors — and don’t be afraid to stray from the traditional white cake. Consider a caramel spice cake filled with caramel and a buttercream frosting, or an orange chocolate cake with dark chocolate filling and decorated with flecks of orange. For a lighter cake with a taste that still reflects the season, go for a white cake with cranberry buttercream frosting and filling.

Wedding Cake Color

Color counts for every wedding cake, and nothing says “winter” better than a palette of whites, icy blues, and deep reds or rustic greens mixed with brown. Add a hint of winter color with a simple chocolate ganache-covered cake trimmed in light blue, or an ivory buttercream cake trimmed in red. Or let the winter colors pop with an ivory cake covered in red sugarberries and green sugar holly leaves. See what real brides chose as their winter wedding colors.

Wedding Cake Flowers

Match your wedding cake to your bridal bouquet by asking your baker to create sugar versions of your flowers. For a modern wedding, ask your baker to make a few large graphic sugar calla lilies for your cake tiers. If you’re going for a more classic look, find out whether your baker can “paint” small stephanotis flowers along your cake using an edible dye. Find your winter wedding flowers.

Wedding Cake Shapes and Add-ons

When it comes to a winter wedding cake, snowflakes, pinecones, and other winter elements made out of chocolate, sugar, or gum paste are an obvious choice. But you don’t have to go overboard with these add-ons to get a wintery look. Instead, you can order a white cake with subtle white sugar snowflakes. The tone-on-tone look will up the elegant factor and still give you the same seasonal effect. See more winter wedding ideas.

Wedding Cake Sides

Whether you’re already set on a wedding cake design or you’ve decided to take your wedding cake in a not-so-seasonal direction, consider serving a winter-inspired side with your wedding cake. Serve cake a la mode with black walnut ice cream; add a handful of starlight mints to each plate; or indulge comfort-food lovers with warm chocolate pudding.

 

Oct. 10 Events Show Power of 10/10/2010

What’s in a date you may ask? In a word, “events” take the most important day or special event in your life and tie it into a unique date and make it even more memorable. With 10/10/2010 just ten days away let’s take a look at how popular this day will become for many folks across the country. This big date is just around the corner but now is the time to prepare for 11/11/11 it even falls on a Friday. Let us know what special event you have scheduled for 10/10/10 or are you now thinking about 11/11/11 for your next big event. As always we are here to help you with your arrangements, we are here to help, so visit us today at www.exetereventsandtents.com for all your event needs. Continue reading

An urban country wedding

I had the pleasure reading is amazing story the other day. It came to me as a recommendation of the writing skills of the author Nicole Baute. The recommendation was from another author, a client of mine for many years. He had said to me “when you read this author’s work you are transformed by the words to the places and events she writes about”. As a bestselling author I listen, he knows good writing when he reads it and this article is no exception. Be sure to read the whole article the ending is unbelievable! Continue reading

So you’re wondering why a wedding vendor would educate you on how to negotiate with a wedding vendor, right?

The following article is spot on and can make all the difference in the world in getting what you need without experiencing unnecessary pain, disappointment and unexpected expense at can ruin that perfect day. Exeter Events and Tents works closely with our clients, assigning qualified planners who truly work for you. Why? A good amount of our new business is with old clients and their referrals. That’s just the way we like it! We appreciate the trust they have in our abilities and never take it lightly. We are always ready to help and waiting for your call but before you do feel free to check out what our clients have to say about our award winning service. As always, enjoy the article.

Continue reading

Can a sales leopard change his spots?

In May 2010, I made the largest career change since I started Exeter Rent-All in 1986. I have always been on the marketing side of our company.   “Sell, create, close the deal, and create a new product or new market”  

I loved what I was doing, I love to sell! 

I was CEO of the company and spent 90% of my time selling and a minimal amount of time on operations.  Selling to me was  where the action is.

Well heaven became hell.   We were hitting the wall and I had to make a change in my career.  We were heading down a negative production spiral to failure.   Our production department was not developing in an acceptable fashion.   We were servicing a more discriminating buyer.  We were turning more transactions.  We were running into cost overruns, slow turnaround times and bloated labor costs.  Our product was not being maintained, cleaned, stored or shipped the way I wanted.

What is crazy is that new sales still were growing even in a recession.  

I knew for years what I should do but either did not have the guts or I wanted to do what I liked best rather than what the business needed most.

I did the about face in my career on May 4 2010.   I did not plan to do it that day but was forced to.  An emergency forced my hand. I took my computer, moved two miles down the street to my warehouse facility.  My daughter Ashley took over running the Party Sales department and all other operations at the main office. 

It is now three month since the move.  The transition has not been seamless.  Sparing detail I have bullet pointed the early results

  1. Most Warehouse personnel welcomed the change
  2.  The situation was worse than I thought
  3. There was a production surprise  every corner  and every day
  4. We were six months  behind in prep for the season
  5. It’s a lot of work to instill core values of quality, process, procedure and personal responsibility  for your action
  6. It won’t happen overnight     
  7. The owner(me) can make faster, crisper decisions than a salaried manager

The real reason I did not do this earlier is I did not want to get out of my comfort zone.  A lack of guts on my part?

The major regret I have is that I didn’t do it sooner.    

Feel free to email me with any advice, support or questions