Tag Archives: Party Rentals ME

Exeter Events And

Two Bayview Frame Tents were installed to host to an intimate wedding of 130 guests at a private home in Ogunquit Maine. Guests enjoyed dinner and dancing with breathtaking views of the ocean shore. Café lights were strung throughout the tent providing a romantic glow during the evening celebration. The night was magical!

Location:

Ogunquit, ME

Vendors:

Seacoast Harbor Events

Items Rented:

20×75 Bayview Frame

30×45 Bayview Frame

Café lights

Chestnut Farm Tables

White Wash Crossback Chairs

Natural Wood Garden Chairs

Dancefloor

Wine Barrels

Dark Wood Farm Tables

Dishes, Linens, Glassware

Cocktail Tables

Wine Barrel Bar

Exeter Events Wedding In Rollinsford Maine

There is something so classic about the blend of neutral tones with a touch of rustic. Dark farm tables accompanied by walnut crossback chairs provide a timeless look and feel and can really be used in any setting. The blush goblets along with the pink and white flower arrangement add a beautiful pop of color to tie the look together. The celery panama napkins add the perfect amount of texture and the ivory plates with Etage flatware keeps the look clean.

#newhampshirewedding #crossbackchairs #farmtable #coloredgoblets #etageflatware #panamanapkins

Wedding Made Beautiful With Exeter Events.

 

What better way to compliment our rustic farm tables and cross back chairs than to pair them with the always amazing Barn at Flanagan Farm in Buxton, ME?! The warm gold touches from our brushed gold flatware and gold rim dishware went perfectly with this couples fall wedding. We just love the way they used our chestnut benches for their ceremony!

Rentals: chestnut benches, dark wood farm tables, walnut crossback chairs, brushed gold flatware, gold rim dishware, prima glassware.

Private Property Wedding In Epping, NH

There’s a certain indescribable presence our sailcloth tents have, and this private property in Epping New Hampshire allowed for it to be captured in all its glory. This beautiful 40 acre industrial property was the perfect setting for our 51’x111’ tidewater sailcloth tent. The translucent top allows for the festive glow of up-lighting to shine through, and the clear sidewalls give you a sneak peak of the party going on underneath. Can you imagine how full that white dance floor must have been?!

 

Photographer- Maine Tinker Photography

Tent and Rentals- Exeter Events and Tents

DJ and Uplighting- Get Down Tonight, Jeremy

Catering- Hart’s Turkey Farm

Coordination- Nicole Mower Weddings and Events

Venue- Private Property

 

#tentedwedding #nhwedding #sailclothtent #rusticwedding #diybride #eventrentals #farmtablerentals #crossbackchairrentals

Why Do Brides Need to Have Something Old, New, Borrowed, and Blue?

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Reader’s Digest

Claire Nowak4/18/2017

The traditional wedding rhyme goes: Something old, something new, something borrowed, something blue, and a sixpence in your shoe.

It describes the four (technically five) objects a bride should have with her on her wedding day for good luck, and brides have been following this custom for centuries. But why?

The mantra started as a Victorian-era rhyme that came out of the English country Lancashire. In that time, the ‘something blue’ was usually a garter, and the blue and old items protected the bride against the Evil Eye, a curse passed through a malicious glare that could make the bride infertile. ‘Something borrowed’ was preferably the undergarment of a woman who already had children. Legend says that wearing this would confuse the Evil Eye into thinking the bride was already fertile, and the curse would be thwarted. (Find out where the bouquet toss comes from.) Continue reading

6 Tips for Planning Your Wedding Photos Like a Pro

(NewsUSA) – With everything that goes into your wedding day, those once-in-a-lifetime moments will go by in a blur, which is why hiring a professional wedding photographer is a must. After all, the last thing you should be worrying about is whether your photographer will be able to capture your big day.

The key? Prepare yourself so that you can accurately evaluate the “right” photographer for you.

“The best photographer will take the time to build a rapport with you and use his or her experience and creativity to capture the mood, personality, ambiance and even the geography of your wedding,” says PPA (Professional Photographers of America) photographer Berit Bizjak. “The finest wedding photography is more than a series of still pictures. It’s physical poetry — it tells the story of the day and portrays the essence of both people and place.” Continue reading

4 Steps to Finding the Perfect Engagement Ring

There are a few big purchases in life that you really don’t want to mess up — a first house, a health care plan, a new car, and especially, the engagement ring for your loved one.

According to The Knot, a popular wedding inspiration magazine and planning website, the decision is so important it takes consumers more than three months to find the perfect ring, and the average cost is $5,000.

If you’re starting to sweat under the pressure, here’s a step-by-step guide to make your decision easier: Continue reading

15 Dumb Things You’re Doing That Hurt Your Marriage

DSCN0073Most couples fight are over little things, but these kinds of squabbles often mask bigger problems.

By Kate Storey

FEB 2, 2016

You know that feeling when you can sense a fight coming on with your partner? You get that knot in your stomach, your blood starts to boil, and your mind races. It’s okay to embrace the battle, according to relationship experts Dr. Judith Wright and Dr. Bob Wright — as long as you know what you’re really fighting about.

“Fighting is so good because your relationship is about growing and becoming the very best person you can become. Fights are one of your best tools for learning,” Judith tells GoodHousekeeping.com. “They’re servicing a lot of your unconscious gunk. They’re bringing problems up to the service. They’re letting you know what you care about, what you really desire, what you really yearn for deep inside. They’re teaching you so much.” Continue reading

The Outdoor Wedding Planning Guide

z219208_10151185667203216_1229685222_oBy Anja Winikka

 

There’s something special about an outdoor wedding: the unparalleled beauty of a rocky ocean shore, a romantic botanical garden, the warm familiarity of your own backyard. But as gorgeous as these sites are, there’s also a significant amount of legwork and orchestration that goes into planning an alfresco celebration. From the lighting to the loo, here’s how to pull off a flawless tented reception.

Set up camp

Tents can be pitched just about anywhere. Stake one in your favorite park or even outside a gorgeous mansion. Continue reading

How Do You Rent A Wedding Tent? Prices, Sizes, and Types of Tents

You can’t pick your weather, but you can prepare for it

by Meg Hotchkiss, LVR Events

I‘m going to let you in on a little secret that I learned early on in my career as an event planner—you can control a great number of things, but the weather will never be one of them. I know, I know. This isn’t want you want to hear. No one wants to rent a wedding tent. They can be expensive, and daunting to think about, and the sky is just so lovely this time of year. But if you have to rent a wedding tent (and don’t kid yourself: outdoor venue, no back up plan, high chance of rain? You may have to), then you’re going to want to make sure you price that in your “affordable and easy” outdoor venue cost early on, and then keep reading. Because there is actually (surprisingly) kind of a lot you need to know:

 

WHEN TO RENT A WEDDING TENT

It’s important to factor in whether you will need to rent a wedding tent early on in the planning process. When you’re looking at venues, you’ll want to factor the pricing of the tent into any venue that doesn’t have indoor options. Essentially, if you’re considering outdoor venues and there is more than a remote chance of inclement weather on your wedding date (I think pretty much the entire Eastern Seaboard?), renting a tent should be lumped into the “book your venue” task on your to-do list. Tents can sometimes be expensive (depending on a number of factors we’ll talk about below), so you’ll want to factor it into the budget before you fall in love with your dream venue.

Okay, so now what?

FIGURE OUT ROUGHLY WHAT SIZE WEDDING TENT YOU’LL NEED

If you’re early in your planning process, you may not have exact numbers yet, and you may not have determined what style of party you plan on hosting (sit-down, buffet, cocktail, punch and pie, etc.). However, you’ll want a rough estimate at this point to get a price quote. This spreadsheet will give you a basic rundown of how much square footage is needed for various types of events.

 

DOWNLOAD THE APW TENT SIZE GUIDELINE SPREADSHEET

As a general rule, you’ll want to choose the squarest tent your site will allow. A squarer tent will have a taller ceiling, which in addition to looking better will also keep the tent cooler. Also, it’s much easier to make sure that all of your guests feel included when you’re seated in a squarer shaped tent.

Hooray. Step one is done!

DETERMINE WHAT TYPE OF TENT YOU WANT.

There are several styles of tents available for rent—but the most popular are frame tents and pole tents. There are three main considerations to take into account when it comes to which type of tent you rent—space logistics, aesthetics, and (of course) budget.

Pole Tent Pros and Cons

  • PRO:Pole tents tend to be the more aesthetically pleasing option; they’re the ones with the swooping roof
  • PRO:Pole tents are less expensive
  • CON: Pole tents will have center poles/obstructions
  • PRO:No frame to cover up—does not need liner
  • PRO:Pole tents require shorter setup time
  • CON:Must be staked into the ground
  • CON:A pole tent requires clearance on all sides for stakes and anchor ropes (on average five to eight feet on each side)

Frame Tent Pros and Cons

  • PRO:Can be erected on any surface (such as asphalt, rooftops, etc.)
  • PRO: Can be attached together—you have more options when it comes to shape/configuration and you could have multiple spaces connected, such as a walkway from ceremony to party
  • PRO:Does not have any center poles or obstructions
  • CON:Almost always pricier than pole tents
  • CON:Frame is visible from the inside—many people don’t like the look of the frame, and the solution is an expensive liner to cover it up
  • CON: Requires longer setup time
  • PRO(ISH):Can be left up for a long time (you know, in case you want to live at your wedding for awhile)

 

THINK ABOUT WEDDING TENT EXTRAS…

If you have a pretty good idea of the size and type of tent that you want, before getting a price quote it’s important to think about all of the extras that you might need or want. These extras can cause your price quote to vary greatly.

Clear top tents are a very popular alternative to white tents and generally don’t cost much more. However, keep in mind that if any portion of your event is taking place during the daytime, the sun can turn your clear top tent into a giant, sweaty greenhouse.

  • Liner—All that gathered, silky looking fabric that you see inside tents in the movies or magazines… it’s a liner. It’s expensive and not at all necessary, especially if you opt for a pole tent. If you really have to have a liner, be forewarned, they can cost up to three times the cost of the tent! And if you want a colored liner, well, you’ll be paying even more. (Hint, you can do the same with lighting for a lot less.)
  • Walls—The main types of walls are solid, clear, cathedral (with windows), and fabric. Whether you need walls depends on the average temperature. If you’re getting married in a warmer climate, skip the walls. If it’s a cooler climate, walls are probably a good idea. If downpours are common, walls will help keep everything dry. (Fabric walls will not help you in cold or rain—they are really just for looks.)
  • Flooring—The options when it comes to flooring are plain old ground with or without a dance floor, or a full floor under the tent. Obviously the ground is the least expensive option, but there are a few drawbacks. If there’s rain in the days leading up to your wedding, the ground can get soggy. Also, plain ground can be difficult for guests to walk/dance on in heels (which is why it’s super important to inform your guests that they would be best served by outdoor-appropriate footwear). If you’re putting the tent on land that’s sloped or otherwise uneven, you may want to consider flooring in order to level things out. Flooring can run anywhere from $1-4 per square foot, which doesn’t sound like much until you do the math! If you can’t afford full flooring, consider just adding a dance floor (which will be far, far less expensive).
  • Lighting—If your wedding is at night, unless you want to give your guests the sensory experience of dining and dancing in the dark, you’ll need some lighting inside the tent. There are tons of lighting options available—everything from bistro lights strung across the ceiling to lanterns to twinkle lights to can lights mounted on the ceiling or theatrical style stage lights with gels. You can also get lighting placed on a dimmer to allow for more mood lighting during dancing. Sometimes couples choose to DIY their lighting—just be advised that the tent company won’t hang them up for you and will require you to remove them before the tent is scheduled to be broken down. Another important thing to consider when you’re mulling over your lighting options is power—if your site does not provide power, you’ll need to rent a generator.
  • Heating and cooling—If the weather is going to be warm, you’ll want to invest in some cooling equipment. Fans tend to be the best option, as tents are notoriously expensive to air condition. Since tents are neither sealed nor insulated, they require a huge amount of power to keep cool with AC—like industrial generator huge. Fans work great to circulate the air and large ones are generally economical to rent. If you’re getting married at a cooler time of year, you can rent a tent furnace with a thermostat to warm up the tent. I’ve had couples inquire about renting patio heaters to place inside the tent, but that makes me super nervous as they can be fire hazards, plus they take up space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over.

 

GET QUOTES!

Now that you have a pretty decent idea of what you’re looking for, you can reach out to rental companies for quotes, but where do you find them? Ask around—your caterer and venue should be able to provide you with some reputable options. Otherwise, a google search for “event rentals + your location” should yield a ton of results—just check out online reviews for an idea of who provides quality service.

When you reach out to companies for quotes, you’ll want to make sure the following items are covered in the proposal:

  • Delivery Fees
  • Labor/Setup of the tent PLUS the accessories
  • Fire/Zoning permits (if required)
  • Breakdown

Also, make sure that you’re okay with the change/cancellation policy. There are so many variables that can change between booking and the wedding, you’ll want the option to change the size of the tent or possibly cancel it if the weather looks like it’s going to be totally amazing. Make sure that those points are covered in writing before handing over any money!

When getting a quote ask how long the setup time will take. On average a 40 x 80 foot pole tent takes approximately four and a half hours to set up. If it’s a possibility at your venue, you may want to have the tent onsite and ready to go a few days prior to the wedding—this way you’ll have time to decorate and play around with the floor plan.

Find out if the company will come out to survey the land prior to the event. Some companies charge a nominal fee to do so (which is usually counted towards your rental fee if you sign a contract), but you might find the peace of mind worth it!

Make sure that the vendor knows the tent is for a wedding (and that you’re expecting wedding quality as opposed to a county fair tent—unless that’s your thing).

And finally, if possible, rent from a company that does more than just tent rentals. Many rental companies are full service offering everything from the tent to the glassware. If you rent the majority of your items from one place there will be one delivery charge, one vendor to wrangle, and from a timing perspective, everything will arrive all at once. Here are a few actual quotes my

 

SAMPLE WEDDING TENTs

These are sample give us a call to price your actull wedding tent needs.

100 People, Buffet Dinner and Dance, Southeastern Pennsylvania: Pole Tent 40′ x 60′ Century Pole Tent

  • 15′ x 16′ Oak Parquet Dance Floor $420.00

175 People, Buffet Dinner and Dance, Upstate New York: Pole Tent 

  • 60′ x 70′ Century Pole Tent
  • 20′ x 20′ Century Pole Tent (caterer with three sides)
  • Perimeter Lighting
  • Lighting (caterer)
  • Window Side Wall
  • 20′ x 20′ Dance Floor

145 People, Buffet Dinner and Dance, Upstate New York: Pole Tent 

  • 60′ x 70′ Century Pole Tent
  • 20′ x 20′ Century Pole Tent (caterer with three sides)
  • Perimeter Lighting
  • Lighting (caterer)
  • Window Side Wall
  • 16′ x 20′ Dance Floor

75 People, Ceremony and Partial Cocktails, New York City Rooftop: Frame Tent 

  • 20′ x 40′ Frame White Tent Top
  • Tent Lighting Side Pole Mount Par 38
  • 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′)
  • Dimmer Kit
  • Safety Kit (2 Fire/2 Exit)
  • 12 Sand Bags for Side Walls
  • 4 Tent Weights Stacks
  • Rooftop Installation

70 People, Welcome Dinner Buffet (no dance floor), Upstate New York: Pole tent 

  • 30′ x 30′ Century Tent
  • Event Deck Flooring 

100 People Ceremony and Cocktails, Upstate New York: Round Pole Tent

  • 46′ Round Sperry Tent
  • Sperry Side Wall, Clear
  • Perimeter String Lights, 46′ Round
  • 2 Single Dimmer Switches
  • 2 Pole Lights $160.00

100 People Ceremony and Cocktails, Upstate New York: Pole Tent 

  • 30′ x 60′ Pole Tent
  • Perimeter Lighting
  • Side Walls

 

REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!

Keep in mind if you get a quote that seems “too good to be true” compared to the other quotes that you receive, odds are it is. Most rental companies will come in around the same price. Your decision should really boil down to who has the most aesthetically pleasing choices, and who was the easiest to deal with (because that will seriously come in handy later).